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How to Process Referee Payouts Using GotSport Pay

Use this guide to process referee payouts through GotSport Pay. Administrators can review generated payouts, send them through the approval process, submit payments to referees, and verify completed transactions. This article also explains how unregistered users are handled during the payout workflow.

Step 1: Access Reviewable Transactions

  • Navigate to Billing.
  • Select the GotSport Pay tab.
  • Click Reviewable Transactions.



Step 2: Select the Referee Payouts to Approve

  • Use the checkbox in the header row (next to the ID column) to select all available referees.
  • To select individual referees, check the box next to each referee's name.
  • Choose the payouts you would like to move to the approval stage.

Important:

If a referee's name does not have a checkbox available, it indicates they have not completed their GotSport Pay registration.

Any payouts associated with users who have not completed registration will remain in the Reviewable Transactions stage until:

  • They complete their GotSport Pay registration, or
  • An administrator processes the payment using the Non-Direct Deposit option.

Step 3: Send Payouts for Approval

  • After selecting the desired referee payouts, click Send for Approval GotSport Pay.

Step 4: Confirm the Approval Request

  • In the confirmation window, click Continue and Send for Final Approval.

This action moves the selected payouts to the next stage of the approval process.

Step 5: Review Pending Approvals

  • You will automatically be redirected to the Pending Approvals section.
  • Review the payout details one final time before processing payment.

Step 6: Open the Payout Batch

  • Locate the payout batch you want to process.
  • Click the ID number listed in the ID column to view the transactions included in that batch.



Step 7: Send Payments

  • Review the payout batch and confirm all payout information is correct.
  • Click Send Payments to process the payments.

Note: Administrators can click on an individual referee within the batch to review their payout details. If any discrepancies are identified before processing, click Cancel Payments to cancel the payout batch and make any necessary corrections.

Step 8: Verify Completed Payments

  • After payments have been successfully submitted, they will appear under:
    • Completed Payments
    • Completed Approvals

To process referee payouts in GotSport Pay, navigate to Reviewable Transactions, select the payouts you want to approve, and move them through the approval workflow. After performing a final review in Pending Approvals, open the payout batch and click Send Payments. Once processed, payment records can be found in the Completed Payments and Completed Approvals sections for future reference.

If a referee has not completed their GotSport Pay registration, their payout cannot be processed through direct deposit and will remain in the review stage until registration is completed or an alternate payment method is used.