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As a Club Admin - How to Give a Manager/Coach the Ability to Submit the Florida AHCA Clearinghouse Background Screening

 NOTE*** If you have coaches or managers in the state of Florida who will NOT be coaching or managing on a FYSA affiliated team (US Club coaches, USSSA coaches, etc.), follow the steps below to give them the ability to submit a Florida AHCA Clearinghouse Background Screening.

 

Assigning the Coach/Manager Role to a User

If the user is already in your club:

  1. Locate the user within Club Management > Coaches or Club Management > Managers depending on their role. 
  2. Click into the User Profile
  3. Use the tool on the right side of the page to add a role. Set the level to "AHCA Clearinghouse", then click Save.

If the coach or manager is not yet in your club:

  1. If adding a coach, click Club Management > Coaches > Add Coach. If adding a Manager, click Club Management > Managers > Add Manager
  2. When adding the coach or manager, ensure you assign them the "AHCA Clearinghouse" level.
  3. If you need help adding a user as a coach or a Manager to your club, see:
    1. As a Club Admin - How to Create or Add a Coach into a Club
    2. As a Club Admin - How to Create or Add a Manager into a Club

Viewing the Requirement

  1. Once the coach or manager is affiliated with your club at the "AHCA Clearinghouse" level, click Requirements within the user profile to view the background screening requirement.

  2. Below is an example of what the coach or manager will see on their requirements dashboard
  3. If the coach or manager needs help logging in and completing the requirement, see: As a Coach/Manager - Submitting Required Governing Body Qualifications