---
title: As an Event Director/Admin - Event Access and Options Navigation
description: This article will provide an in-depth look into the access and options tab within an event
---
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1. [GotSport](https://support.gotsport.com/?hsLang=en-us)
2. [Event Directors](https://support.gotsport.com/event-directors?hsLang=en-us)
3. [Competition & Event Setup](https://support.gotsport.com/event-directors?hsLang=en-us#competition-event-setup)
# As an Event Director/Admin - Event Access and Options Navigation
## This article will provide an in-depth look into the access and options tab within an event
**Instructions**
From the Dashboard select **Scheduling** -\> **Events** -\> select the event you are working on -\> Click the **Access & Options** sub-tab
***Note:** Clicking Advanced Settings under any tab will provide more in-depth options for the specific tab*
**General**
**Pin:** This pin allows for a two-step verification when allowing online scoring entry. This will appear on all match cards.
**Allow Match Minute Entry:** Having this box checked will allow for Scoring entry, Yellow card, Red card, Injury, and match minutes entry.
**Starting Match Number:** Allows the Event Director to input a custom match number. The following matches will be in consecutive order. Leave blank to start at 1.
**Game Card Instructions:** This customizable field will allow for instructions to be added to the game card for each game. These instructions will print in the bottom right of the game card.
**Days Before Match is Locked:** Number of days when a match will be locked from editing
**Allow Match Host:**
**Disable Scoring Deadline:** This will completely disable the scoring deadline
**Scoring Deadline Hours:** The amount of hours after a match, when users can enter scoring details. Default of 72 hours (3 Days)
**Enable Automated Scoring Reminder Email:** This check box allows for an automated email to be sent if a game is not scored
**Automated Scoring Reminder - Days:** Amount of days after a game until a scoring reminder is sent if the box is turned on
**Match Card Type:** Allows the choice of Standard Match card, Photo Match Card, or Both to be printed
**Enable pool-to-pool placeholders:** This allows for placeholders to be created for pool-to-pool playoff brackets
**Club/Team Self Scheduling**
**Allow associated Clubs to schedule their home games:** This will allow Club Admins to schedule games for their teams in the event on their fields within the system
**Allow team self-scheduling:** This will allow Coaches and Managers to schedule home games for their team on their clubs fields within the system
**Allow self-scheduling to change day:** This allows Club Admins, Coaches, and Managers to change the date of a game.
**Allow associated Teams/Clubs to schedule their games on your fields:** allows the clubs or teams to schedule games on the fields owned by the league
**Allow the host to update match:** This will allow for Host Clubs to edit the match
**Associated Club Roster Permissions**
***Note:*** *Included in this section are only the most commonly utilized tools from this module*
**Build and modify event roster:** The setting allows for teams to build their roster for the event. If this is not turned on, teams cannot build a roster for the event.
**Allow Rosters for all affiliations:** This allows for all players to show in the roster builder regardless of governing organization affiliation
**Automatically approve complaint roster changes:** This allows for all player roster changes to be automatically approved. With this setting turned off, any roster changes would need to be approved by the Event Director/Admin Automatically approve complaint roster changes
**Automatically approve staff-compliant roster changes:** This allows for all Coach/Manager roster changes to be automatically approved. With this setting turned off, any roster changes would need to be approved by the Event Director/Admin
**Only include approved roster members in match cards:** This will allow for only Coach/Managers and Players with a green check mark (Approved) to show on the match card
**Include club name in team name:** This allows for the club name to be included in the full team name
**Print roster document:** This allows users to print the roster document for this event. There is a choice to print with or without photos.
**Hide ability for club to remove approved players:** With this setting turned on, Clubs and Teams will not be allowed to remove any players from their event rosters
**Show match cards for users:** This setting allows users to print their team's match cards
**Allow Compact Match Cards:** This allows for compact match cards to be printed by the event only
**Match Card Access Days Before:** This box allows for the event to enter days before the match card is able to be accessed for a game
**Only include "fulfilled" staff on the roster builder page:** This would allow for only coaches, managers, and players to show in the roster builder for this event if they have completed the correct risk management requirements
**Allow home staff to upload game sheet:** Allows the home team's staff to upload the match card
**Allow away staff to upload game sheet:** Allows the away team's staff to upload the match card
**Allow game sheet upload on public pages:** Allows the match card to be uploaded from the public scoring entry page
**Include match specific rosters in game sheet:** This setting if turned on, will require a match-day roster to be set by the team. These attending players will be the only players that will show on the match card.
**Require match day roster selection for each match:** This setting will require the teams to build the Match Day roster for each Match. If not, the Match Card will print blank.
**Game Day, Club Pass, Guest Maximum Players:** This allows for an event number of players with the correct player label to be set
**Allow Home Staff Scoring:** Allows the home team staff to score the match
**Allow Away Staff Scoring:** Allows the away team staff to score the match
**Allow coaches and managers to change title:** This allows coaches/managers to change their title
**Roster Source/Clone Options**
**Allow team selection of roster Source/Clone event:** This allows for an event to set what specific events they want teams to source or clone their roster from
**Require team selection of roster Source/Clone event:** This allows for an event to Require teams to source or clone their rosters from specific events
**Suspensions**
**Require notes for card misconduct:** This requires the user to enter details or notes about any yellow or red card misconduct before submitting.
**Auto suspend participants:** This allows for suspensions to be automatically applied once entered
**Auto update suspensions:** This will allow for any active suspension to be updated with the scoring of a match (If a suspension is 1 game,
after the next game is scored this suspension would terminate)
**Apply coach and manager suspensions to all teams:** This allows for suspensions to apply to all teams where the coach or manager has a role
**Apply player suspensions to all teams:** This allows for suspensions to apply to all teams where the player has a role
**Misconduct Custom Suspension Lengths:** This table will allow for suspension lengths to be extended or shortened by choice of the event
**Messages**
***Note:** This section is a completely a customizable area for messages within your event.*
This is applicable for the following
- Welcome message
- Confirmation email Text
- Accepted Email Text
- Check in email text
- Declined Email Text
- Waitlisted Email Text
- Withdrawn Email Text
**Team Communication**
**Team chat enabled:** This tool allows teams to communicate with each other through the team chat
**Notify Event Tool:** This tool allows for direct communication between the event and team through the registration
**Schedule Change Requests**
**Allow match change requests from associated home clubs:** This allows Club Administrators for the Home Team to make a scheduling request
**Allow match change requests from associated away clubs:** This allows Club Administrators for the Away Team to make a scheduling request
**Allow match change requests from home team:** This allows a team to make a scheduling request when listed as the home team
**Allow match change requests from away team:** This allows a team to make a scheduling request when listed as the away team
**Notification Emails (Separated by comma):** Insert any emails here that would like to be notified of a Match Change Request submissions
**Allow Home / Away Swap Requests:** Allow teams to swap home and away within the match
**Automate match change requests:** This tool automates and changes request information
**Team Scheduling Requests**
**Allow schedule requests (schedule params):** This allows for a team to set scheduling params specific to avoid any conflicts with other events or leagues
**Allow teams to request days to be excluded from play:** This allows for teams to request full scheduling days off
**Max team scheduling requests**: This box allows for an event to set the maximum amount of scheduling requests a team is allowed to make
**Team Scheduling Setup Applies to Away Games Only:** This allows for away games to be self-scheduled in addition to the home games
**Referees**
**Allow Referee to Self Assign:** This button is specifically for referee assignors to allow referees to self-assign games
**Status Labels**
**Include 'Guest' status on roster builder**: This allows for guest players to be added to an event roster
**Include 'Club Pass' status on roster builder:** This allows for guest players to be added to an event roster
**Travel**
GotSport offers a travel partnership with hotels around the event's local area for tournaments that are considered Stay and Play. If you would like to learn more [click here](https://system.gotsport.com/forms/9208601Z9) for a demo
**Social Media Links**
Events are able to add media links for their event or club
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